Guide

How to export form submissions to CSV

Export current PostMyForm submissions to a spreadsheet-compatible CSV for review, analysis, migration, or a portable copy.

Last updated 2026-09-06

Export current form submissions to CSV

PostMyForm can export the current submissions for one form as a CSV file for spreadsheet review, offline analysis, migration, or a portable copy of your form data.

The current export includes up to 10,000 non-archived submissions per download.

What the export contains

Each CSV starts with these fixed columns:

  1. Submission ID
  2. Received At
  3. Status
  4. Email
  5. Read
  6. Archived At

Submitted form fields appear after the fixed columns as:

Field: <field name>

PostMyForm builds the submitted-field columns deterministically so the same field names appear in a predictable order.

Missing values use empty cells.

Export a form

Sign in to PostMyForm and select the form whose current submissions you want to export.

Use the form's CSV export action to download the current submission data.

The download is scoped to that form and to your PostMyForm organization.

Archived submissions are not included in the current production export.

Open the file in a spreadsheet

The export uses CSV formatting designed for common spreadsheet applications:

  • UTF-8 with a byte-order mark;
  • comma-delimited fields;
  • quoted cells;
  • preserved commas, quotation marks, and multiline submitted values;
  • deterministic fixed and submitted-field columns.

Values that could otherwise be interpreted as spreadsheet formulas are neutralized when the CSV is generated.

This protection reduces the risk that submitted content is executed as a formula when the file is opened. Continue to treat form submissions as untrusted user-supplied data.

Use the export for analysis

A CSV export can be useful when you want to:

  • review submissions in a spreadsheet;
  • sort or filter current submissions offline;
  • perform your own analysis;
  • import data into another system that accepts CSV;
  • keep a portable copy of current form submissions.

PostMyForm does not automatically synchronize the CSV with another system. Import behavior depends on the software receiving the file.

Export limits

The current production export is limited to 10,000 submissions per download.

It includes current, non-archived submissions only.

The current release does not provide:

  • archived-submission export;
  • scheduled exports;
  • streaming exports beyond the current row limit;
  • export formats other than CSV.

Information that is not exported

The CSV is intended for customer submission data. It does not include internal operational or security metadata such as:

  • submitter IP hashes;
  • user-agent strings;
  • referrers;
  • origins;
  • spam-scoring implementation details;
  • provider identifiers;
  • delivery-event metadata;
  • application secrets.

Keep exported data secure

A CSV file can contain names, email addresses, messages, and other information submitted through your form.

Store exported files according to your own data-handling requirements. Do not publish them or commit them to a public source repository unless the contents are intentionally public.

For additional help, contact support@postmyform.com.